VSS and Declaration Information
All Coaching Staff, Trainers, Managers, Board Members, Association Staff and those who help on the ice are required under OMHA, OHF, and Hockey Canada rules, to be screened with a Vulnerable Sector Screening Check (VSS).
All NEW & RETURNING volunteers MUST have a valid VSS and must be received by Sept 1, 2024 (for Coaches), Oct 1st, 2024 (for additional bench staff).
We will not accept a VSS from another business, profession or organization.
Thank you for your understanding.
Any questions please contact our VP/ Privacy Officer at [email protected]
If you would like to volunteer to be on the ice this season to help out please read the following information carefully on the new Vulnerable Sector Screening Policy by the Ontario Hockey Federation (OHF).
In the past Vulnerable Sector Checks have been requested from your local detachment or online and then the completed screening has been submitted to SOUTH MUSKOKA MINOR HOCKEY and we attached it to your Hockey Canada Registry profile. The OHF now will be responsible for attaching your VSC screening to your HCR profile.
You will still need to request your vulnerable sector check from your local detachment or online. You can still request these online here. Ontario Provincial Police - Police Record Checks (opp.ca)
Please see the letter from the OHF attached that you will need to provide here. ohf-letter-requesting-vulnerable-sector-check.pdf
Once you have this completed you will need to log on to the OHF website and start the process of uploading your VSC to their portal and then they will view and verify these and attach them to your HCR profile. You will find all of the instructions on how to upload this to the OHF portal here. OHF Vulnerable Sector Checks | Ontario Hockey Federation
If you have a valid VSC from 2022-23 or 2023-24 you can upload that along with the completed declaration form ohf-screening-declaration-form.pdf to the OHF via the same process. You do not need to request a new one but must upload the one you have along with the completed and signed declaration.
Everyone will need to complete this process before they can be on the ice! Please be aware there is a 4-6 week turnaround time for this.
centralized-screening-process-faqs.pdf
OBTAINING A VSS through OHF:
COST: FREE
- Get your documents organized and determine where you need to go to get a Vulnerable Sector Check completed:
- Once ready, including the approved VSC from your local police service, begin the Screening Submission
- Locate your HCR # and register for the OHF Screening Process
- Once registered, click continue
- Complete the form and upload your documents (read all instructions to ensure complete accuracy)
Required Documents
Before entering the OHF Screening Submission Portal, please ensure you have the following information to complete the Vulnerable Sector Check:
- Hockey Canada Registry (HCR) Number; AND
- Vulnerable Sector Check AND OHF Screening Declaration Form; OR
- Receipt of Vulnerable Sector Check AND OHF Screening Declaration Form
PLEASE NOTE:
- All documents must all be in PDF format to be accepted.
- Should your returned Vulnerable Sector Check from your police service be password protected, save the PDF to remove the password encryption. Alternatively you can print the Check and scan as a PDF to upload.
- There are requirements for registered players that require documentation to show proof of residence and birth certificate. This is NOT a requirement for Coaches or Officials.
- For the 2024-25 season, the OHF will be accepting copies of a Vulnerable Sector Check from 2022-23 OR 2023-24 AND the OHF Screening Declaration Form (PDF).
Any questions please contact our VP/ Privacy Officer